The student's logbook

Studying within higher education brings many new impressions. In the logbook, students can write down their experiences and keep track of their emotions, energy and stress levels. The frequency in which the student must complete the logbook is not fixed. The student can fill in the logbook when he or she needs it, the frequency can also vary within certain periods (for example more often during exams, etc.).

On the student's profile you can see how many times your student has written in the logbook in the last 30 days. By clicking on 'view logbook', you can view a short summary of the student's logbookentries, to view more information, open the journal entry.

Please note, you may not be able to see all the details, the student decides for himself which things you can or cannot see as a mentor via Roadmap.

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Administrator

What are the functionalities of an administrator?

The administrator of the institution has three unique functionalities. The administrator is the only person in the institution who can create and add mentors in Roadmap, and can link students and mentors to each other. Furthermore, the administrator can also post a general message on the Roadmap homepage of all students who use Roadmap with guidance (where mentors can only do this for the students they have under their guidance).

As an administrator you automatically have access to the functionalities for mentors within your account. You can therefore also take on the role of mentor yourself by linking students to your account. You are then both administrator and mentor. For this, also view the manual for mentors. If you do not link students to your account, you only fulfill the administrator role.

Linking a student to a mentor

On the administration page you will also find an overview of the students who are registered in Roadmap and have requested a mentor. Students can be linked to the active mentors by selecting a mentor from the list next to the student's name.

As an administrator you will be notified when a student requests a mentor. As soon as the link between the student and the mentor has been made, both the student and the mentor will be notified and their accounts will be linked within Roadmap.

My account

In your account you can set your personal data, password and settings with regard to the tutorial and the frequency of e-mail notifications concerning messages from students (in case you also take on the mentor role). Go to your account via the ‘person icon’ in the menu bar.

Dashboard

You can manage the settings for your higher education institution through your dashboard. To do this, click on the "manage settings" button. You can also open the settings via the gear icon at the top of the menu bar.

If you also take on the mentor role, you will also find an overview on your dashboard of all students who are under your guidance. For more information about the functionalities of the mentor in Roadmap, view the manual for mentors.

Management settings

As an administrator you can manage the settings for your institution. You can add supervisors and link students to the right supervisor. You can also show a message to all students at your institution.

You can go to the settings management via your dashboard.

You can also open the settings via the gear icon at the top of the menu bar.

Management settings

On the administration page you will find an overview of the students who are registered in Roadmap and have requested a mentor, and of the mentors within your higher education institution.
You can create mentors, link students to a mentor and post a message that is visible to all students at your institution who use Roadmap with guidance.

Change of mentor

In some cases, a change of mentor must be implemented. To do this, select another name from the list of mentors next to the student's name.

Pay attention! When a new mentor is linked to the student, all messages between the student and the mentor disappear for privacy reasons. Both the student and the mentor then no longer have access to their messages. Discuss this in advance with the student so that any important data can be stored elsewhere before the change of mentor is made. The same applies to the notes in the mentor's internal file about the student. When implementing a change of mentor, the new mentor will not be able to consult the notes of the old mentor. It is recommended that the old mentor first save the notes from the file elsewhere.

Add a student to Roadmap

In first instance, the student must register for Roadmap himself, the student surfs to www.myroadmap.eu, clicks on register and follows the instructions. See also the Roadmap for students: "register and register" for a detailed description. After completing the registration, the student can get started right away. If the student has requested a mentor, the mentor has to be linked to the student by the administrator of the institution. If the student needs support with registering or is unable to register himself, this can be done together with a mentor during a guidance moment or the student can exceptionally be added manually to Roadmap by SIHO. For this, contact roadmap@siho.be.

Posting a general message

As an administrator you can post a general message on the Roadmap homepage of all students who use Roadmap with guidance (where mentors can only do this for the students they have under their guidance). This message appears in the "note from your mentor" box on the dashboard of all students.

Posting a general message can be useful for important general announcements or, for example, announcing a general event. Do not exaggerate with placing general announcements and use other channels in first instance such as e-mail, a newsletter, the website of the institution, etc.

How to create a mentor

Before mentors can get started in Roadmap and can be linked to students, an account must be created for them by the administrator of the institution.

Click on the "create mentor" button to add a mentor. Enter the institution-specific e-mail address of the mentor in the pop-up that appears and click on ‘add’. The mentor will now receive an activation e- mail in which he / she can choose a password and enter his / her personal details and settings. The mentor can then log in to Roadmap with his / her e-mail address and the self-selected password.

As an administrator you will see an overview of all added mentors on the administration page. You can view whether a mentor has already activated the account via the activation e-mail or not.

Deleting mentors is possible via the 'delete' button.

Functionalities mentor

As an administrator you also have access to the functionalities of a mentor. For more information read the manual Roadmap for mentors.

Agenda

How do I use the agenda when mentoring a student?

The agenda can be used in various ways during mentoring, for example study planning (digital and / or on the basis of a printed agenda in list form) or in the context of time management. The statistics may be relevant in the context of guidance to ascertain to what extent certain activities / periods influence the emotions, the stress level and the energy level of the student (for example, influence of the examperiod, internship, etc.).

What is the agenda?

The transition to higher education is often accompanied by a new routine, new activities, new courses, etc. In your personal agenda you can keep track of when your lessons are, when you work on assignments, social or other activities, etc. to keep a clear overview of your planning.

How can I view the agenda?

You can view your agenda per month or per day. If you view your agenda in the daily overview you will see more details (agenda per hour). You can switch between the monthly and daily overview by clicking on the "month" or "day" buttons at the top of your calendar.

Click the "<" and ">" buttons to scroll between months / days and click the "today" button to quickly jump back to the current date.

How do I filter my agenda?

If desired, you can filter your agenda so that you only see items that are related to "learning" or "life" as a student in higher education. To do this, click on "categories" and select the desired category or categories.

Add a new agenda item

To add a new agenda item, click on "new event" at the top of the agenda.

Give the agenda item a title, choose a date and time, add additional information if desired and select the category that the item fits under ("learn" or "live"). Finally click on 'add' to save the agenda item and add it to your agenda.

Statistics

At the bottom of your agenda you will find some statistics. You can take a look at these statistics, but you don't have to. The statistics can be interesting to use during your guidance, since you can choose whether you make the statistics visible to your mentor or not. To view the statistics, click on 'Show Statistics' at the bottom of the calendar page.

The statistics provide information about your emotions, energy level and stress level during a period to be determined by yourself. This data is based on your logbook items. You will find information about how often you felt a certain emotion during a certain period, how much stress you experienced and how much energy you had. You can also see which emotions you felt and which energy level and stress level you indicated in a certain period per category ("learning" and "life"). You can set the period and the interval for which you want to view these statistics yourself. To do this, set the desired period (dates) and choose your interval (per week or per month).

Print agenda

Printing your agenda can be useful. You can use it e.g. for (study) counseling or to have an agenda on paper and to supplement it yourself. To print your agenda, click on the print icon at the top right of your agenda.  To do this, go to the daily overview and the print icon will appear. The printed version is structured in such a way that you can use it conveniently to take extra notes yourself.

Dashboard

What is the dashboard?

Once you are logged in to Roadmap, you will see your overview page or dashboard.
Your dashboard is a collection of all important information for you as a student within Roadmap. Through your dashboard you get a quick overview of information that is important to you and you can quickly navigate to various important pages, namely: my signpost, agenda, notes from your mentor, logbook, my mentor/ messages and your network. In the menu bar at the top you will find "tools" and "signposts" in addition to these elements. In the 'How to' you will find more information about these elements.

General

Can Roadmap be of any help for me?

The transition to higher education brings along many changes. New lessons, a different time schedules, various work and exam forms, being more independent, new locations and so much more. Often new students also don't know what to expect. Studying in higher education with autism spectrum disorder (ASD) can especially entail extra challenges. Are you looking for information, tips and tricks and useful tools that can support you during this transition? Then Roadmap can help you. In addition, Roadmap is available online at any time and anywhere and you choose whether you use Roadmap individually or whether you call in the support of an attendant. More information about what Roadmap can offer you can be found on the "About Roadmap" page.

What if a student wants to change from Roadmap without mentoring to Roadmap with mentoring?

Roadmap can be used without guidance or with guidance. A student can easily switch from Roadmap without a mentor to Roadmap with a mentor. The student can always change his choice to use Roadmap with or without a mentor in the settings on his account. Once the student indicates that he or she wants a mentor, the administrator will be notified. The administrator then makes the link between the student and the supervisor. Once the link has been made by the administrator of the institution, both you and the student will be notified, and your Roadmap accounts will be linked to each other.

In which higher education institutions can I use Roadmap?

Roadmap is available for students from all of the Flemish higher education institutions.

Can I use Roadmap for free?

Yes. You can use Roadmap for free as long as you are enrolled as a higher education student at a Flemish college or university.

What if I want to take over a student from a co-mentor or vice versa?

The link between a student and a mentor is made by the administrator of your institution. Contact the administrator if a change of mentor is required. Please note, keep in mind that with a change of mentor your personal file / notes about the student and all messages between the student and yourself will be deleted. Notify the student of this so that they can save important information from the messages in time.

What if I want to add a student to Roadmap?

In the first instance, the student must register for Roadmap himself, the student can surf to www.myroadmap.eu, click on register and follow the instructions (see also the Roadmap manual for students 'register and sign in’ for a detailed description). If the student needs support with this or cannot register himself, you can do this together with the student during a mentoring session or in exceptional cases the student can be added to Roadmap by SIHO. For this, contact roadmap@siho.be.

My account

Within your account you can adjust your personal data, password and settings with regard to the tutorial and the frequency of mail notifications concerning messages from students. Go to your account via the person icon in the menu bar.

How long can I use Roadmap?

You can use Roadmap as long as you are enrolled as a higher education student at a Flemish college or university.

Can I continue to use Roadmap if I change of my branch of studies or my higher education institution?

Yes, you can. You can use Roadmap as long as you are enrolled as a higher education student in a college or university in Flanders. You can register on Roadmap with an institution-specific e-mail address. If you change your study program but continue to study at the same institution, you will retain your institution-specific e-mail address. You can then continue to use Roadmap without changes and your previously saved data and personal settings will also be saved. If you are going to study at another higher education institution, you will receive a different e-mail address. You can still use Roadmap, but you will have to create a new account at your new higher education institution. Your previously saved data and personal settings will then be lost and you will have to re-enter the prefered settings in your new Roadmap account.

Pop-up

When you first log in to Roadmap, a pop-up appears with a tutorial where you quickly get an overview of the most important functionalities of Roadmap. You can close this pop-up (it will reappear every time you log in) or permanently hide it. It is possible at any time to reactivate the pop-up via your account.

Can I also view and use Roadmap on a smartphone or a tablet?

Yes, Roadmap is also accessible for tablets and smartphones.

Guidance

Familiarise the student with Roadmap

Roadmap offers various tools that can support the study career of students with autism spectrum disorder in higher education. To ensure that the student can make optimal use of these functionalities, you can go through Roadmap together with the student.

You can also use the Roadmap manual for students for this. This contains a detailed explanation of the possibilities of the tool and how the student can work with it.

Have you chosen to use Roadmap with a mentor?

Students and mentors are linked to each other by the administrator of your institution. As soon as this person has linked a mentor to your account, you will be notified. You can already work independently with Roadmap while waiting for a mentor.

As soon as you receive this notification, you can contact your mentor via Roadmap. Your mentor will then also have access to the parts of Roadmap that you have chosen to make visible to your mentor. You can always change these settings in your account settings under "privacy details".

Successfully use Roadmap as a mentor

The functionalities of the tools are explained in detail in the Roadmap manual for mentors. For each functionality (for example network, agenda, logbook, etc.) it is described how you can use this while mentoring.

Every student is different and has unique needs. Discuss how Roadmap will be used for mentoring purposes with the student. Also discuss the privacy settings of Roadmap with the student. Does the student choose to not make everything public via Roadmap? Then discuss whether you also extend this to the personal coaching sessions or whether the student wants to go over the content with you at these moments.

Make clear agreements

Good agreements make good friends. Roadmap can be used in various ways. It can be used e.g. both to a limited extent and very intensively within mentoring. Make clear agreements with the student so that you both know what you can expect. What can and can you not see as a mentor? What issues will you discuss during the face-to-face sessions? Do you use Roadmap as a starting point or as a supplement? When will you follow-up the messages? Etc.

Can I combine the use of Roadmap with other guidance methods?

Yes, you could use Roadmap in combination with guidance, but this is not required. If you receive guidance at your higher education institution, you can give your mentor access to your Roadmap account. You can then contact your mentor via Roadmap and decide for yourself which things your mentor can or cannot see. Personal guidance and Roadmap can support each other in this way. You are the only one who can make this decision. Mentors cannot give themselves access to your Roadmap account without your permission. The choice to use Roadmap with or without a mentor is not definitive. You can decide at any time while using Roadmap to continue using Roadmap with or without a mentor.

Why would I combine Roadmap in combination with other guidance methods?

The transition to higher education brings along many changes with it. Roadmap already provides guidance during this transition. However, universities and colleges also offer personal guidance on, for example, study method and study planning, fear of failure, etc. Moreover, a mentor from the university or college where you are going to study knows the institution through and through. They can also give you more information about how everything works in practice and give you useful tips and tricks. A mentor can also help you optimally use the guidance elements from Roadmap to get as much support as possible from the tool. Conversations with a mentor are completely confidential, and you also choose to what extent and how you want to combine Roadmap with guidance and what data / information your mentor can or cannot see.

Logbook

Where can I find the data from the student's logbook?

On the student's profile you can see how many times your student has written in the logbook in the last 30 days. By clicking on 'view logbook', you can view a short summary of the student's logbookentries, to view more information, open the journal entry.

Please note, you may not be able to see all the details, the student decides for himself which things you can or cannot see as a mentor via Roadmap.

How should the logbook be completed?

With each logbook entry the student is presented with a number of standard questions. The student

can select an emotion that best matches the emotion he / she feels at that moment and is asked to indicate his / her energy level and stress level using a slider. A brief explanation is also requested. Thestudent has the option to add additional information or comments (check out the Roadmap manual for students Roadmap for more information and working method).

The student is shown the following screen:

How do I use the logbook to mentor a student?

When writing a logbook entry, the student can indicate that he or she wants to discuss the logbook entry with you by checking the "I would like to discuss this with my mentor” option. A blue bar appears above the relevant logbook item of the student. Be sure to include this in the mentoring sessions, it may be difficult for the student to indicate this again.

The student chooses which things you can or cannot view as a mentor. Discuss during the mentoring sessions how you will use the logbook.

How do I add extra questions to a student's logbook?

As a mentor, you can add extra questions to the logbook that are adapted to the current situation and
needs of the student. To do this, go to the student's logbook via his / her student profile on your
dashboard and click on "add new question". 


You will then see an extra line in which you can type a question. Then click on the 'save icon' to save the question.


You can edit an added question by clicking on the pencil icon.


Discuss adding additional questions with the student in advance. Make agreements about how often and when the student will fill in the logbook. Keep the number of questions limited and ensure that every question that you add to the logbook is clearly formulated and relevant. Also view "add additional questions to the logbook" on the tips & tricks page of your mentor account on Roadmap.

What are good logbook questions?

As a mentor you can add extra questions to the logbook that are adapted to the current situation and needs of the student. Take the following guidelines, tips & tricks into account.

Don’t ask too many questions | Filling in the logbook cannot become an assignment. Ask a maximum of two to three easy-to-complete extra questions. Avoid overloading the student and do not add extra questions every day.

Purpose| Think carefully about what you want to achieve as a mentor with your question. There are different types of questions, each type of question pursues a different kind of purpose, take this into account.

  • Lower order questions | These gauge facts and easy to remember answers, for example: What did you eat today? How many hours in class did you have today?
  • Higher order questions | These questions stimulate problem solving, they are thinking questions, for example: What can help you to feel better in class?
  • Affective questions | These questions monitor attitudes, emotions, etc., for example: how did your group mates react? How did you feel about the reaction of your group members?
  • Analysis questions | These investigate why something "was as it was", for example: why did you feel that way during group work?
  • You can also check out the classification of questions (King) to get more information on the different kinds of questions.

Clear instructions | Give answer restrictions, describe the purpose of the question. For example, don't ask: "explain," but ask, "give a few reasons that made you feel happy today."

    Clear-cut questions | Make sure that no ambiguous interpretation is possible (e.g. words with two meanings, sentence grammar, etc.). For example, do not ask: "Are you planning clear agreements?" But ask: "Are you clearly planning the agreements?".

      Single questions | Do not ask two questions at once, for example do not ask: "What did you do and what did you think about it?" But ask "what did you do?" And "what did you think about it?" Separately.

        Use simple formulations | Leave out unnecessary details and opt for transparency.

        Concrete formulations | Do not use vague indications such as "sometimes" or "often", but be specific.

        Positive formulations | Ask positive questions and do not use double denials. Do not ask: "Are you never in pain?" But ask: "Are you always in pain?"

        Suggestive questions | Do not ask suggestive questions such as: "Don't you like to …".

        Hypothetical questions | Try to not ask hypothetical questions, such as: “If... what then?”

        Yes / no questions | A question cannot always be answered unambiguously with yes or no. Offer the possibility to provide an explanation (but don’t make it mandatory).

        What is the logbook?

        Studying brings along many new experiences and challenges with it. You will experience many happy moments, but you may also experience some moments of stress. In your logbook you can write down your experiences and keep track of your emotions and your energy and stress levels.

        How do I fill in my logbook?

        To write something in your logbook, click the "fill in your logbook" button. There are no rules about how often you must or may enter your logbook. For example, you can only fill in your logbook if you have experienced something special, but you can also add something to your logbook several times a day.

        Emotions, stress and energy?

        Every time you write something in your logbook, you can indicate which emotion you feel by clicking on the most appropriate emotion. You can also indicate how much energy you have and how much stress you feel at that moment by shifting the sliders. You can enter in a few words what you have given a lot of energy to, what gave you energy and what caused stress. If you wish, you can also add additional comments or information yourself. When you have entered everything, click on the "add" button to save your log entry.

        How do I use Roadmap in combination with guidance?

        If you use Roadmap in combination with other guidance methods, your logbook can also be used for the purpose of guidance. You choose which items from your logbook your mentor can and cannot see. Discuss with your mentor beforehand whether, and how, you will use the logbook. It is also possible that your mentor adds extra or other questions to your logbook that are tailored to your unique situation. If you want to discuss a logbook item with your mentor, you can also indicate this when completing your logbook by checking the "discuss with mentor" option.

        What can I find on the logbook overview?

        On the overview page of your logbook, you will find all logbook items that you have already entered. For each log entry you can see the day, date and time when you entered your log. You will also find a brief overview per item of the emotion you felt and your energy and stress levels at that time.

        View, edit or delete a logbook item

        If you want to review or adjust a specific log entry, you can click the eye icon to view the item or the pencil icon to edit the item. You can delete a log entry by clicking on the trash can icon.

        Login and register

        How do I register for Roadmap?

        If you want to use Roadmap, you must first register and create an account. Surf to the homepage of Roadmap: http://www.myroadmap.eu and register through the registration page.

        After you have requested an account, you will receive an email with a link. Click on the link to create your account. To create your account, Roadmap requires the following information:

        • name and surname;
        • field of study and academic year;
        • picture (optional);
        • password;
        • your choice to use Roadmap with or without a mentor;
        • your choice regarding the privacy settings of the logbook, the calendar and the network;
        • your choice whether or not to participate in the research linked to Roadmap.

        Enter the requested information and click on "activate your account". You can now log in to Roadmap.

        I'm encountering difficulties while registering, what can I do?

        To use Roadmap you must first sign up (see also "how do I register for Roadmap?"). Are you already signed up, but are you unable to sign in? First check if you have a good internet connection and if your login details are correct. Have you forgotten your password? Then click on 'forgot password' to set a new password.

        Are you still unable to sign in? You can contact the SIHO via the contact form or send an email to lisa.herman@siho.be.

        Messages

        How do I send a message?

        To send a new message to the student, go to the messages via the student's profile.

        You can also click on the student's message icon on your dashboard.


        Fill in the text box and click on 'send' to send the message to the student. It is also possible to add attachments to a message or search for a specific message in the message history via the search function.

        Can I still see older messages?

        Once the message has been sent, it will remain visible in the message history between the student and yourself under the text box.
        Pay attention. Messages are only visible to you and the student. If, due to circumstances, the student is linked to another mentor at a certain point in time, all messages exchanged between you and the student will disappear. Keep this in mind and also remind the student of this.

        Miscellaneous

        More questions?

        Do you have any questions about the administrator role in Roadmap where you could not find the answer to in the manual? Feel free to ask your question to SIHO via roadmap@siho.be.

        Support Center for Inclusive Higher Education (SIHO)
        Campus Hoogpoort| Artevelde University of Applied Sciences | Hoogpoort 15 | 9000 Ghentroadmap@siho.be

        Language selection

        Roadmap is available in Dutch and in English. To change the language, click on NL" at the top right of the page to use Roadmap in Dutch and "EN" to use Roadmap in English.

        Sign out

        To sign out of Roadmap, click on sign out at the top of the menu bar, you will be signed out automatically.

        More questions

        Do you have any questions to which you could not find the answer in this manual? Don't hesitate to contact us.

        My mentor / messages

        What is 'mentor / messages' for?

        You can easily and directly contact your mentor via "messages". Keep in mind that this is not a chat feature. Agree with your mentor when and how often you will both read the messages. When you receive a new message or an answer to an earlier message from your mentor, you will be notified on your dashboard.

        How do I send a message?

        To send a message, write your message in the text box and click on "send". To add an attachment, such as a screenshot, a document or a photo, click on the attachment icon.

        Where can I find my sent messages?

        Your message will now appear in the message history below the text window. You can scroll through your message history. Do you want to search for a specific message? This is possible via the search function. Click on the magnifying glass icon and enter the desired search term.

        Pay attention! Messages are only visible to you and your mentor. If you change of mentor during the course of your study career, your messages will be deleted. Keep this in mind. This is also the case when you decide to deregister from Roadmap but later want to use Roadmap again.

        My signpost

        What is 'my signpost'?

        Under "my signpost" on the dashboard, you can find your own, personal, tailor-made signpost. On Roadmap you will therefore find 19 signposts about life and learning on the one hand and on the other hand you can put together your own tailor-made signpost in "my signpost". You can compile your signpost by bundling all points of interest, tips and useful links from the different signposts that are relevant to you into a unique tailor-made signpost. "My signpost" collects all of the challenges, tips and useful links that can support you as a unique student in your transition to higher education.

        The signposts from which you have added items to your personal signpost are given a blue bar at the top of the overview page with all signposts. The signposts from which you have not yet added any items to your personal signpost have a gray bar at the top.

        How do I add an item to my signpost?

        To add points of interest, tips or learning materials from a signpost to your personal signpost, click on all of the items from the signposts that you want to add to your personal signpost. When you have selected an item, the item turns blue and a check mark appears in the circle above the item.


        After you have selected all of the items that you want to add to your personal signpost, click on 'save' at the bottom. The selected items are now included in your personal signpost.

        How do I remove an item from 'my signpost'?

        To remove items from your personal signpost, go to "my signpost" and click on "edit this signpost". You arrive in the signpost from which you want to remove items. You can now deselect the items you want to remove by clicking on the item again, the blue-colored item will turn white again. Click on 'save' again at the bottom of the page to remove the items from your personal signpost.

        Do you want to completely empty a signpost in one go? Then click on "Empty" in the settings for this signpost (on the above right).

        Temporarily hide items in my signpost

        It may be that tips, points of interest or useful links from a certain signpost are temporarily less interesting for you, for example items from the signpost about exams outside of the exam period. In this case, it is possible to temporarily hide items without losing your selection. To temporarily hide items from your personal signpost, go to the signpost from which you want to hide items and click "hide in my signpost" at settings. You can make the items visible again at any time by clicking on "show in my signpost" in the same place.

        Network

        How do I use the network while mentoring a student?

        Discuss with the student which people he / she can add to the network and how he / she can use his or her network. In this way the student has a hold and it is clear who he / she can contact in which situations. It is also interesting for you as a supervisor to see which and how many people the student has in their own network. More support figures may, for example, possibly go together with a wider safety net and greater carrying capacity. Discuss with the student whether you want to be included in the network as a mentor. If so, clearly discuss when and in which situations the student can contact you.

        What is my Network?

        During difficult situations or when you experience questions and doubts, it can help to find advice and support with your personal network and support figures. You can keep an overview of your most important support figures in your network and of who can call you in which situations.

        How do I add someone to my network?

        Click on "add someone" to add a person to your network.

        Enter a name, e-mail address, telephone number and description (when and in which situation can you reach this person?) for each person you add to your network and click on "save".

        Notes

        What are the notes for students used for?

        Every student that uses Roadmap in combination with a mentor can consult notes from his / her mentor on their own dashboard. These notes can, for example, be reminders about an upcoming event or agreements made during a mentoring session.

        How to add a note for the student

        To add a new note or adjust the current note on the student's dashboard, click on "Edit note” in the student's profile or use the shortcut button (pink) at the top right of each page.

        Je kan ook gebruik maken van de snelknop, rechts op iedere pagina. 

        What is notes?

        If you use Roadmap in combination with guidance, you can find things on your dashboard under "notes from your mentor" that your mentor would like to remind you of. Agree with your mentor on how and for which reasons you will use this page.

        If you use Roadmap without a mentor, this information does not apply to you.

        Privacy

        What information can I find about my student in the profile?

        When a student chooses to use Roadmap with a mentor, the student can choose which information the mentor can or cannot see. It is therefore possible that you get to see more information about one student than about another student. On the student's profile you can consult which privacy settings the student uses. The student is given the following options when he / she signs up at Roadmap:

        • Logbook: show all | only show emotion, stress level and energy| only show number of entries | show nothing at all.
        • Calendar: show all | only show types | only show statistics | show nothing at all.
        • Network: show all | only show number of people in network and names | only show number of people in network | show nothing at all.
        I don't see the same amount of information from every student, why does this happen?

        Roadmap is a personal guidance tool where the student decides for himself how he or she wants to use the tool. Students can choose to use Roadmap without or with a mentor. When a student chooses to use Roadmap with a mentor, the student can choose which information the mentor can or cannot see. It is therefore possible that you get to see more with one student than with another student.

        The student receives the following privacy-related options when he / she registers:

        Logbook: show all | only show emotion, stress level and energy| only show number of entries | show nothing at all.
        Calendar: show all | only show types | only show statistics | show nothing at all.
        Network: show all | only show number of people in network and names | only show number of people in network | show nothing at all.

        Which data does Roadmap collect and why?

        Roadmap primarily collects the data that you enter on the system in the logbook, the agenda, the network, the messages, the signposts and the personal profile. In addition, a number of variables are kept that allow the tool to function properly, such as for example your last activity, how many unread messages you have, etc. We also use Google Analytics to gain insight into how the website and the tool being used. This data is stored encrypted wherever possible and is never passed on to third parties. For the research, only general anonymous statistics are linked to the anonymous questionnaires that you, if you wish, complete in the context of the research. You can ask to delete your data or change the rights of your supervisor at any time. If you have not been active on the tool for two years, you will receive an automatic e-mail asking whether your details have yet to be saved. If you do not respond to this e-mail, all active data will be deleted, and if you cancel your account yourself, your data will be deleted 1 year after cancellation.

        How is my privacy being protected?

        Roadmap is located on a secure server and can only be accessed with your personal login information. Roadmap can be used in combination with or without guidance. If you choose to use Roadmap in combination with guidance, your account will be linked to a mentor's secure account. You can choose yourself which information your mentor will or will not see. The information that you share with your mentor can only be viewed by him or her and will be treated in complete confidentiality. The collected data is deleted 1 year after closing your Roadmap account.

        Students using the guidance instrument will be informed about the accompanying research upon their registration. Students can give consent to participate in the research via an informed consent. Students who use the instrument and sign an informed consent receive a user ID (anonymous code). Certain characteristics of actions related to the use of the instrument are stored anonymously within a protected database. Analyzes are then performed on the anonymous user data. The questionnaire linked to the Roadmap research is completed anonymously. This way, there will be no sensitive data linked to personal data. The data is not shared with persons other than the staff performing the research. The data is stored on a secure database of the Department of Experimental Clinical and Health Psychology at Ghent University. The collected data is deleted 1 year after closing your Roadmap account.

        Signposts

        Wat zijn de wegwijzers?

        Roadmap biedt de student verschillende wegwijzers aan rond diverse topics met betrekking tot leven en leren als student in het hoger onderwijs. Elke wegwijzer omvat de volgende vier rubrieken: dit mag je verwachten, mogelijke uitdagingen, tips en nuttige links (/leermaterialen).

        Onder de rubriek ‘leren’ vindt de student wegwijzers terug over de volgende topics:

        • ondersteuning in het hoger onderwijs;
        • vertellen over autisme;
        • hoorcolleges;
        • praktijklessen en werkcolleges;
        • communicatie met lesgevers;
        • groepswerk;
        • presentaties;
        • paper, bachelorproef, masterproef;
        • studieplanning;
        • het verwerken en studeren van leerstof;
        • stage;
        • reflecteren;
        • examens;
        • overstap naar werk;
        • solliciteren.

        Onder de rubriek ‘leven’ vindt de student wegwijzers terug over de volgende topics:

        • op kot;
        • vriendschappen en studentenactiviteiten;
        • mentaal welbevinden;
        • internationale mobiliteit.
        How do I work as a guide with the signposts?

        The information from the signposts can provide an important basis for students, within your guidance you can point the student to the added value of the signposts. Encourage the student to compile his or her own personal signpost. It is also possible to do this together with the student during the mentoring sessions. Bear in mind that the student decides which information he / she shares with you as a mentor. The student can also choose not to share the data with you via Roadmap but to discuss it with you personally during the sessions.

        What is a signpost?

        Roadmap offers you various signposts on various topics related to life and learning as a student in higher education. You can find the different signposts under the "Signposts" button on your dashboard. To view a signpost, click on "View". Each signpost provides information that already familiarizes you with higher education. You will find these four sections in every signpost:

        You can expect this

        The transition to higher education brings along many changes. Lectures, group work, exams, student accommodation, new friendships and student activities and so much more. But what can you expect from that? Under this section, you will find information about various aspects that you may come across during your time as a student in higher education.

        Challenges

        The switch to higher education does not always happen automatically. A new approach and environment requires adjustments. These changes can be a challenge. In this section you will find some possible challenges for each topic that you may be confronted with.

        Tips

        In this section you will find various tips that can help and support you in the transition to higher education. This way you can already start your training prepared and with extra support.

        Useful links

        Here you will find various links to interesting learning materials that can be useful and helpful for your transition to higher education.

        Learning and living as a student in higher education

        You can display the learning and life signposts separately by clicking on the desired filter (life or learning) at the top of the page, or you can choose to view all of the signposts together.

        Under the section "learning" you will find signposts about the following topics:

        • support in higher education;
        • disclosure of autism;
        • lectures;
        • practical lessons and seminars;
        • communication with teachers;
        • teamwork;
        • presentations;
        • paper, bachelor's thesis, master's thesis;
        • study planning;
        • processing and studying subject matter;
        • internship;
        • reflection;
        • exams;
        • transfer to work;
        • applying for jobs.

        Under the heading "Life" you will find signposts about the following topics:

        • in student rooms;
        • friendships and student activities;
        • mental well-being;
        • international mobility.
        How to add your own points of interest, tips and / or useful links to a signpost

        Every student is unique and every student faces unique challenges during their time within higher education. For example, you may be confronted with a challenge that is not yet included in the signposts, or that you are using a tip or learning material that is not yet included in the signposts. In these cases you can add challenges, tips and / or useful links yourself.

        To add a challenge, tip or useful link, click on the "+" button at the bottom of the challenges, tips and / or useful links.

        Then enter a suitable title and description of your challenge, tip or useful link in the window that opens and click on add.

        You will return to the signpost again. Click on save at the bottom of the signpost overview page to confirm the addition. 

        Your own challenge, tip or useful link is now visible in the signpost. These additions are only visible to you and not to other students who use Roadmap.

        Student's file

        How do I add an internal note to a file?

        To add a new internal note to the file, click on "New note" on the student's profile or use the shortcut button (green) at the top right of each page.

          Tools

          Toolbox

          Under "toolbox" in the menu bar at the top you can find an overview of all useful links and learning materials from the various signposts. Enter a search term to find all of the information related to the search term on Roadmap.